SUPPLIER QUALITY REQUIREMENTS – (PURCHASE ORDER NOTES)
QUALITY FLOW DOWNS
To download a PDF file click here.
HEREINAFTER “LINEARIZER TECHNOLOGY, INC & SUBSIDIARIES (LTI&S)” SHALL BE DESIGNATED AS “THE BUYER”
ONE OR MORE OF THE FOLLOWING NOTES IS APPLICABLE TO THIS ORDER AS REFERFENCED ON THE FACE OF THE PURCHASE ORDER WHICH THIS SHEET IS ATTACHED.
APPLICABILITY: Applicable clause(s) of this attachment is (are) referenced on the face of the Purchase Order and are expressly made a part thereof. Failure to include test reports, inspection reports, etc., with shipments, as required, will result in rejection, and return of the material. Documents specified herein shall be of the issue in effect on date of issue of the Linearizer Technology, Inc. & Subsidiaries (LTI&S) Purchase Order, unless otherwise specified. The supplier shall remain responsible that the supplies/service conform to all applicable requirements of this order.
A1: QUALITY MANAGEMENT SYSTEM COMPLIANCE
Items supplied on this order shall be produced and serviced under a quality system that complies with ISO9001 or AS9100.
A2: CERTIFIED ISO9001 QUALITY MANAGEMENT SYSTEM
Items supplied on this order shall be produced and serviced under a certified ISO9001 quality management system. Certification must be to the current revision of the standard. Only certifications completed by an IAF (International Accreditation Forum) or a third-party registrar will be accepted.
A3: CERTIFIED AS9100 QUALITY MANAGEMENT SYSTEM
Items supplied on this order shall be produced and serviced under a certified AS9100D quality management system. Certification must be to the current revision of the standard. Only certifications completed by an IAF (International Accreditation Forum) or a third-party registrar will be accepted.
A4: FOD (FOREIGN OBJECT DEBRIS)
Whenever and/or wherever FOD entrapment or foreign objects can migrate, SELLER shall maintain a FOD prevention program. SELLER’S FOD prevention program shall include the review of manufacturing processes to identify and eliminate foreign object entrapment areas and paths through which foreign objects can migrate. SELLER shall ensure work is accomplished in a manner preventing foreign objects or material in deliverable items. SELLER shall maintain work areas and control tools, parts, and materials in a manner sufficient to preclude the risk of FOD incidents. SELLER shall document and investigate each FOD incident and ensure elimination of the root cause of each such incident.
A5: ESD SENSITIVE PRODUCTS
The SELLER is responsible for ensuring the product is manufactured, tested, identified, and handled in accordance with ANSI/ESD S20.20. The SELLER shall maintain an ESD control program in accordance with ANSI/ESD S20.20 or equivalent and shall include procedures, personnel training records and calibration of ESD testing equipment. The SELLER’S ESD control program, including the procedures, is subject to the BUYER’S review throughout the period of this contract.
The SELLER shall provide for the selection, approval, maintenance, calibration, and control of all inspection equipment (including specially designed tools and gauges for acceptance), manufacturing equipment, and test measuring equipment used to determine conformance with specifications and subcontract requirements. The provisions of Measuring and Test Equipment General Requirements (ANSI/NCSL-Z540-1), or an equivalent national standard, shall be used for establishing the Seller’s calibration system.
If SELLER is performing calibration services for BUYER, SELLER shall provide a Certificate of Calibration to the BUYER. Calibration shall be NIST traceable, and valid for one year. All calibrations shall be performed by an accredited calibration house to ANSI/NCSL-Z540-1 or an equivalent national standard.
DEfENSE PRIORITIES AND ALLOCATIONS SYSTEM (DPAS)
B1: DPAS (DO)
This is a rated contract certified for National Defense. The SELLER is required to follow all provisions of the Defense Priorities and Allocations System (DPAS) regulations (15 C.F.R Part 700). The rating on this contract is DO.
Levels of priority: DO rated orders take preference over unrated orders. Customer notification requirements. (1) A person must accept or reject a rated order and transmit the acceptance or rejection in writing (hard copy), or in electronic format, within fifteen (15) working days after receipt of a DO rated order. If the order is rejected, the person must also provide the reasons for the rejection, pursuant to paragraphs (b) and (c) of C.F.R 15 part 700 Subpart D, Section 700.13, in writing (hard copy) or electronic format.
B2: DPAS (DX)
This is a rated contract certified for National Defense. The SELLER is required to follow all provisions of the Defense Priorities and Allocations System (DPAS) regulations (15 C.F.R Part 700). The rating on this contract is DX.
Levels of priority: DX rated orders take preference over DO rated orders and unrated orders. Customer notification requirements. (1) A person must accept or reject a rated order and transmit the acceptance or rejection in writing (hard copy), or in electronic format, within ten (10) working days for a DX rated order. If the order is rejected, the person must also provide the reason(s) for the rejection, pursuant to paragraphs (b) and (c) of C.F.R 15 part 700 Subpart D, Section 700.13, in writing (hard copy) or electronic format.
Products ordered under this purchase order/contract are subject to source verification by BUYER’S quality representative at SELLER’s facility. Verification point shall be at “Final” which shall be considered prior to packaging for shipment or as otherwise indicated on this purchase order/contract. SELLER shall notify BUYER quality representative of readiness of source verification at least (5) working days in advance of the required source activity.
C2: FACILITY ACCESS
The BUYER along with its customer, and regulatory authorities reserves the right to perform supplier reviews, audits and to have access to the applicable areas of SELLER’S facility to review the product related critical processes and to applicable documented information, at any level of the supply chain including, sub-tier suppliers, at a convenient date and time agreed to by both parties.
C3: SUBTIER CONTROL AND MANAGEMENT REQUIREMENTS
- SELLER’s documented Quality System shall provide for the review of the PO to ensure applicable requirements are flowed down to sub-tiers.
- SELLER shall notify BUYER when any of their sub-tiers are found to be non-compliant to SELLER’s specification, disapproved by SELLER and/ or a government/industry data exchange program (GIDEP) alert is required.
- SELLER’s documented Quality System shall include procedures for determining the capability of sub-tier suppliers, prior to issuance of SELLER’s purchase order to any sub-tier supplier.
- SELLER shall define and establish a program for determining the need for periodic re-evaluation of SELLER’s sub-tier suppliers to ensure compliance with the PO.
- SELLER shall include in its purchase orders to sub-tiers the applicable revision or amendment level for referenced BUYER’s specification or other documents.
- SELLER shall maintain a documented receiving inspection function to ensure material received from SELLER’s sub-tiers is inspected to and meets the requirements of the PO. Material shall be identifiable to the PO. Material certification area to be maintained for a period of 7 years after delivery of material.
- SELLER shall ensure the content of this clause or equivalent provisions are flowed down to all suppliers and sub-tiers associated with delivery of items that will be included in or furnished as work to BUYER.
D1: CERTIFICATE OF COMPLIANCE
The SELLER shall provide a Certificate of Conformance / Compliance (C of C) with each delivery of product. This C of C is acknowledgement by the SELLER that the requirements of the purchase order/subcontract have been fully met and any required chemical/physical analysis has been performed with substantiating evidence/data on file and available upon request by the BUYER. The C of C provided with this order shall contain the following:
- PO number, line item.
- Part number
- Revision number or letter of the item being furnished
- Quantity shipped
- Serial number(s) as applicable
- Lot Code(s) / Date Code(s) of the items in the shipment as applicable / available
The C of C shall identify the name of the authorized quality representative of the company who is to approve the C of C and contain their signature and date.
The SELLER also certifies that the requirements of the BUYER’S PO and other appropriate requirements have been conveyed to any sub-tier suppliers in the execution of this purchase order / subcontract.
D2: CERTIFICATE OF SPECIAL PROCESS
The SELLER shall provide a Certificate of Conformance with each delivery, certifying compliance with all special processes required in executing this Purchase Order. The Certification shall contain the SELLER’S name and address used for the special processes unless the Special Process Suppliers certification is included with the shipment.
A Special Process is defined as a process that as a result in a physical, chemical, or metallurgical transformation OR a process whose conformance cannot be later verified by normal inspection methods. Examples: Welding, Brazing, Soldering, Plating, Heat Treat, Non-destructive Testing.
D3: RAW MATERIAL REPORT AND/OR CERTIFICATE OF COMPLIANCE
The SELLER shall provide a Report or Certificate of Compliance (C of C), with each delivery, for the raw material supplied or used in the parts supplied. The C of C shall be from the original raw material supplier and include original supplier, lot number, material specification, tests conducted, and any other relevant information needed to identify the raw material. Acceptable examples include foundry report, mill report, dimension/ description, temper/hardness, alloy, and condition. The SELLER shall maintain the original mill certification and any secondary independent test laboratory certification(s) if any additional process was done after original mill certification for procured metallic material that shall include physical properties, chemical analysis, and lot number(s). In addition, material shall meet any other contractual requirements as stated in the Purchase Order, and any applicable DFARs such as Specialty Metals.
When sub-tier suppliers are used in support of this Purchase Order, all applicable P.O Notes (Supplier Quality Assurance Requirements) shall be flowed down to the sub-tier Supplier.
D5: QUALITY RECORDS (7 YEARS)
Quality records, such as first article inspection, test reports and certifications, including special processes, and chemical and/or physical reports identifiable to the raw material used in the performance of this PO, shall be maintained by the SELLER in a controlled condition for a minimum of (7) years from completion of purchase order. Certificate of conformance for this PO shall be maintained by the SELLER. These records shall be maintained in protected condition, remain legible, retrievable by PO number, and made available to the BUYER, its customers and/or regulatory authorities.
and made available to the BUYER, its customers and/or regulatory authorities.
D6: QUALITY RECORDS (20 YEARS)
Quality records, such as first article inspection, test reports and certifications, including special processes, and chemical and/or physical reports identifiable to the raw material used in the performance of this PO, shall be maintained by the SELLER in a controlled condition for a minimum of (20) years from completion of purchase order. Certificate of conformance for this PO shall be maintained by the SELLER. These records shall be maintained in protected condition, remain legible, retrievable by PO number, and made available to the BUYER, its customers and/or regulatory authorities.
D7: ACCEPTANCE TEST RESULTS
SELLER shall include with each shipment a copy of the lot or item acceptance tests required by the applicable specification. The report shall include the principal specifications, including revision numbers or letters, which govern the production or testing of the item. Where quantitative limits are established by the specification, the report shall indicate the actual values obtained during testing. Test reports shall include the control identity (e.g., lot, heat lot, serial number) of the material or item tested. If SELLER is not the original manufacturer, SELLER shall furnish the manufacturer’s test report as described above.
E1: CHANGE OF PRODUCT OR PROCESS
The SELLER shall the BUYER in writing for manufacturing location change, or change of ownership and of all Process, Design, Fabrication, Testing, Facilities and Material changes affecting the form, fit, function, reliability, or interchangeability of end item specification or drawing requirements. These changes must be evaluated the BUYER prior to implementation by the supplier.
E2: NO PARTS SUBSTITUTIONS ALLOWED
Commercially available parts (COTS) supplied to this order must be an EXACT MATCH to the part number ordered. For upgraded, alternate or equivalent parts considered, the supplier must request and receive approval by the BUYER prior to shipment and acceptance. Parts procured to specifications such as MIL, MS, SAE etc. may be substituted as allowed by the subject specification. If a QPL/QML exists for the product, the SELLER must procure from an approved source. If no QPL exists, the SELLER shall verify that the material meets the standard in full.
Parts suppled to BUYER drawings shall be suppled exactly as ordered. Internal parts used on assemblies shall only be those specified on the parts list. No changes are allowed without the BUYER’S approval.
E3: DISPOSITION AUTHORITY
The SELLER does not have MRB authority for the BUYER or any of its prime customers’ designed items unless specifically authorized in writing. The SELLER MRB shall not perform any disposition on any nonconformance to the BUYER or customer requirements that affect form, fit, function, weight, interchangeability, maintainability, reliability, unique key characteristics, or safety. These nonconformances shall be submitted to Linearizer Technology, Inc. & Subsidiaries (LTI&S) for MRB. The SELLER has no authority to proceed with processing as it pertains to the nonconformance until full written and approved final disposition has been given addressing the nonconforming issue.
The SELLER’S disposition authority of nonconformances is limited to rework to specification, return to supplier and scrap. These terms are defined as follows:
1) Rework – Restore material to specification compliance in accordance with required process(s) and addressed by governing process specification(s). Parts subject to subsequent processing not authorized by specification shall be submitted to the BUYER. Specific rework instructions shall be provided with Rework dispositions.
2) Return to Supplier – Return of subcontractor product found to be discrepant for subsequent rework or replacement. If return of product will impact on time delivery of material to the BUYER, SELLER shall notify the BUYER of any change in delivery schedule ahead of time.
3) Scrap – Permanent removal from production and destruction of product found to be unfit for use. Scrapped product shall be segregated or bonded and controlled until destroyed. When the BUYER’S Material Review Board has dispositioned material as “Scrap” the material shall be physically rendered unusable within 72 hours (three working days, weekends excluded) after receipt of the disposition. Any requests for alternate disposition shall be resubmitted the BUYER within 72 hours of receipt of the scrap disposition.
If the SELLER determines that a Use-as-is or Repair disposition is needed, the SELLER shall contact the BUYER for an authorization to Ship. A deviation request shall be submitted to the BUYER for review. If the deviation is accepted the BUYER shall provide a written waiver as authorization to ship. Any waiver of a performance requirement granted by the BUYER, or acceptance of an out-of-specification condition must be in written form and must be signed by the BUYER’S Procurement Representative. Said waiver or acceptance of out-of-specification condition applies only to the specific product(s) identified and does not constitute a continuing waiver.
*Unless otherwise specified on BUYER drawing or purchase order, the latest revision of the process specification at the time of purchase order placement shall apply.
F1: COUNTERFEIT MATERIAL
The SELLER shall not deliver Counterfeit Work or Suspect Counterfeit Work to THE BUYER under this PO. It is the responsibility of the supplier to deliver parts, materials and or hardware to the BUYER that are not counterfeit. The SELLER shall have and maintain a Counterfeit Parts Avoidance and Risk Mitigation Program. The supplier shall verify that the delivered hardware does not contain any counterfeit materials. Verification shall include procurement documentation that the SELLER purchased the product directly from the OEM or from a “Franchised” distributor, reseller or aftermarket supplier who is authorized by that original manufacturer. The SELLER shall also perform an evaluation that could include: Visual Inspection of the device markings, electrical and destructive testing and or non-destructive testing and or non-destructive physical analysis. The evaluation shall also be made to a known authentic sample or with assistance from the original manufacturer. Supplier shall comply with DFARS 252.246-7007 and DFARS 252.246-7008.
-SELLER shall immediately notify the BUYER with the pertinent facts if SELLER becomes aware that it has delivered Counterfeit Work or Suspect Counterfeit Work. When requested by the BUYER, SELLER shall provide OCM/OEM documentation that authenticates traceability of the affected items to the applicable OCM/OEM. SELLER, at its expense, shall provide reasonable cooperation to the BUYER in conducting any investigation regarding the delivery of Counterfeit Work or Suspect Counterfeit Work under this PO.
– This requirement applies in addition to and is not altered, changed, or superseded by any quality provision, specification, statement of work, regulatory flow down, or other provision included in this PO addressing the authenticity of Work.
-In the event that work delivered under this Contract constitutes or includes Counterfeit Work, SELLER shall, at its expense, promptly replace such Counterfeit Work with genuine Work conforming to the requirements of this PO. Notwithstanding any other provision in this Contract, SELLER shall be liable for all costs relating to the removal and replacement of Counterfeit Work, including without limitation THE BUYER’S costs of removing Counterfeit Work, of installing replacement Work and of any testing necessitated by the reinstallation of Work after Counterfeit Work has been exchanged. The remedies contained in this paragraph are in addition to any remedies THE BUYER may have at law, equity or under other provisions of this PO.
The SELLER must be a member of GIDEP, if eligible, and take appropriate corrective and preventive actions on all suspect or defective material or suspect counterfeit or counterfeit parts reported by GIDEP alerts. Access to GIDEPs can be viewed at www.gidep.org/gidep.htm.
The SELLER must ensure that all occurrences where it has:
1) Acquired suspect or defective material or suspect counterfeit or counterfeit parts are reported to GIDEP.
2) Provided suspect or defective material or suspect counterfeit or counterfeit parts are immediately reported the BUYER.
Note: The SELLER shall respond to any suspect or defective material or suspect counterfeit or counterfeit part inquiries made by the buyer regarding the authenticity of products provided by the supplier.
F3: REACH DIRECTIVE COMPLIANCE
Work delivered by SELLER under this Contract will be incorporated into deliverable goods for use in the European Economic Area (EEA) and subject to the European Union Regulation (EC) No 1907/2006 concerning the Registration, Evaluation, Authorization and Restriction of Chemicals (REACH).
- SELLER represents and warrants that the work and any substances contained therein are not prohibited or restricted by and are supplied in compliance with REACH.
- In case of use of a REACH directive Substance of Very High Concern (SVHC), the declaration to the conformity to the article 33 shallbe provided to the BUYER.
- SELLER shall timely respond to any request from BUYER with all relevant information on the Work so that the intents of REACH are met for communicating with downstream users and in any case, SELLER shall provide all information necessary for BUYER and/or any downstream user to timely and accurately fulfill their obligations under REACH.
F4: PROHIBITED MATERIALS
The use of any materials listed herein is expressly prohibited. Any exception to these prohibitions must be approved in advance by buyer in writing. The seller shall ensure that all flow-down clauses are included in each lower tier subcontract with Seller’s suppliers.
- Pure, unalloyed tin or alloys containing greater than 97% by weight tin in the construction and surface finish of hardware.
- Cadmium or zinc in the construction and surface of space hardware [cadmium alloys or zinc alloys (e.g., brass).
- Pure, unalloyed cadmium or alloys containing 5 percent by weight or greater cadmium not completely over-plated by an approved material.
- Pure, unalloyed zinc or alloys containing 10 percent by weight or greater Zinc not completely over-plated by an approved material.
- Pink Polyethylene material is prohibited from use in any form (e.g., bags, bubble, wraps, trays, bottles, foam, connector caps, etc.) on all products delivered to the buyer.
Supplier shall provide objective evidence (such as Certificate of Analysis and/or test data) that the requirements of this Quality clause are met. Verification records shall be retained by Seller and made available for review to Buyer or authorized Buyer’s representatives when required.
G1: LEADED SOLDER
The SELLER (and any sub-tier suppliers) shall NOT use lead-free solder in any product delivered to the BUYER. Solder is considered lead-free if it contains less than three percent (3%) lead by weight.
G2: ROHS 6 COMPLIANT
The SELLER (and any sub-tier suppliers) shall NOT use leaded solder in any product delivered to the BUYER.
Gold plating electrodeposited. Specific plating requirements, if applicable, will be outlined on the face of the procurement drawing. The SELLER and/or their sub-tier suppliers shall conform to this special process requirement which must be approved by the BUYER. “(X)” refers to specific approved processors. Please refer to Appendix A of this document for a list of the BUYER’S approved special processors.
H2 (X): SAE AMS-C-26074
Electroless nickel plating. Specific plating requirements, if applicable, will be outlined on the face of the procurement drawing. The SELLER and/or their sub-tier suppliers shall conform to this special process requirement which must be approved by the BUYER. “(X)” refers to specific approved processors. Please refer to Appendix A of this document for a list of the BUYER’S approved special processors.
Aluminum chemical film class 3 type II. The SELLER and/or their sub-tier suppliers shall conform to this special process requirement which must be approved by the BUYER. “(X)” refers to specific approved processors. Please refer to Appendix A of this document for a list of the BUYER’S approved special processors.
H4(X): ASTM B 449
Aluminum chromate type III. The SELLER and/or their sub-tier suppliers shall conform to this special process requirement which must be approved by the BUYER. “(X)” refers to specific approved processors. Please refer to Appendix A of this document for a list of the BUYER’S approved special processors.
Protective finishes for ground electronic equipment use. The SELLER and/or their sub-tier suppliers shall conform to this special process requirement which must be approved by the BUYER. “(X)” refers to specific approved processors. Please refer to Appendix A of this document for a list of the BUYER’S approved special processors.
H6(X) CONFORMAL COATING
Conformal Coating. The SELLER and/or their sub-tier suppliers shall conform to this special process requirement which must be approved by the BUYER. “(X)” refers to specific approved processors. Please refer to Appendix A of this document for a list of the BUYER’S approved special processors.
*The cleanliness of the PCBA is of extreme importance. Surfaces shall be properly prepared and cleaned to defined and proven process methods to ensure adequate adhesion to the designated surfaces. The surface shall be free of moisture, dirt, wax, grease, flux residues and other contaminants prior to coating. Conformal Coating workmanship and inspection shall meet J-STD-001 Class 3 requirements.
Devices purchased on this contract that are susceptible to damage or degradation from application of electrostatic discharges shall be packaged in the following manner:
- Printed circuit board assemblies shall be labeled with an ESD caution label and shall be wrapped or cushioned in a manner to prevent pins from penetrating the static shielding bag. Connectors are to be capped with conductive caps or protected by equivalent ESD protection.
- Electronic devices shall be packaged in static-shielding bags labeled with an ESD caution label.
- Static-shielding bags shall meet the requirements of one of the following:
• ANSI/ESD-STM11.31 — less than 50 Nano Joules
• EIA-541 Probe Electrostatic Shielding Property Test – Test voltage of 1000 volts input will have <30 volts peak sensed by the probe
NOTE: MIL-PRF-81705, Type I or III films are acceptable static shielding materials.
Pink antistatic dissipative materials (e.g., MIL-PRF-81705, Type II) shall not be used as packaging material in intimate contact with ESDS devices.
Non-conductive or static generating wrapping or cushioning material is unacceptable.
All primary and intermediate packages as well as all shipping containers shall be clearly labeled with an ESD caution label. Electrostatic sensitive devices not shipped in accordance with this condition shall be considered nonconforming goods.
Material or products purchased against this contract that are not susceptible to damage or degradation from application of electrostatic discharges shall be packaged per best commercial practice.
J1: MERCURY FREE
Mercury or mercury containing compounds shall not be intentionally added or come in direct contact with hardware or supplies furnished under this contract.
J2: SHELF LIFE
Chemicals delivered to the BUYER shall have a minimum of 75% shelf life remaining. Hazardous materials must ship with MSDS/SDS.
Serial number control is required. SELLER shall serialize each part/assembly that is delivered against this PO. Each serial number shall be unique and not repeated. Additional traceability clauses might apply to this PO as required.
K2: COMPONENT TRACEABILITY
SELLER and/or their sub-tier supplier shall provide component level traceability for each PCB Assembly. Component traceability shall be maintained and traceable back to each PCB Assemblies unique serial number. This shall consist of lot/date codes for all components that trace back to the manufacturer (OCM/OEM). The SELLER shall not commingle lots or date codes of components, when possible, when manufacturing each PCB Assembly. Lot or date codes shall be traceable back to the part/assembly’s unique serial number.
*For PCB Assemblies where the BUYER is furnishing components to the SELLER, the SELLER shall be responsible for lot/date code traceability to each PCB Assemblies unique serial number. Component manufacturer traceability shall be the burden of the BUYER.
L1: MARKING MANUFACTURER ID ON PARTS
SELLER shall mark each part with their manufacturer ID, such as CAGE CODE or “MIS” code (3 digit letter code, “XXX” as Manufacturer Identification Symbol) as assigned by the DoD. If the supplier does not have a CAGE CODE or “MIS” code, the SELLER shall mark each part with their abbreviated company name.
M1: FAI – FIRST ARTICLE INSPECTION/TEST REQUIREMENT
SELLER shall perform, maintain, and provide FAI/FAT – First Article Inspection/Test records for this P/N. if it is called out on the P.O. as the requirement, and if any of the following conditions occur:
1. First time product is manufactured for production for this P/N.
2. A change in the design affecting form, fit, function and or interchangeability of the part.
3. A change in manufacturing source(s), process(es), inspection method(s), acceptance criteria, location of manufacture, tooling, or materials.
4. A change in numerical control program or translation to another media that is utilized to produce end item parts.
5. A natural or man-made event, which may adversely affect the manufacturing process.
6. A lapse in production for two years, or as specified by the customer.
7. For MOTS (modified off-the-shelf) or AID (Altered Item Dwg.) items, FAI of the modified portion at a minimum is required.
8. The SELLER shall use the most current version of AS9102 Forms 1,2 & 3 for their FAI report, and provide supporting documents as CoC for raw material, special processes, and test reports.
NOTE: A FAI report is not required for rework/repair P.O. or for parts or material conforming to an established industry or national authority published specification (i.e., COTS and MIL-Spec parts).
N1: METAL FASTENERS
SELLER Shall install fasteners per manufacturer specifications. Test data shall be maintained, and be made available to the BUYER, and its customers.